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Agreed as correct at the 2004 AGM.
3rd Upminster Scout Group,
Minutes of the Annual General Meeting, 11th July 2003
The meeting was chaired by Gordon Reed..
1. Welcome.
Gordon Reed made the AGM opening speech and congratulated everyone
on an ultimately successful year.
2. There were no apologies for absence.
3. The current officers were introduced as:
Group Scout Leader - Peter Ager
Chairman - Gordon Reed
Secretary - Steve Banks
Treasurer - Bob Humphrey
4. The minutes of the previous AGM were agreed to be a correct
representation.
5. There were no matters arising not covered by other agenda items.
6. The Group Executive Committee Report:
i. Group Scout Leader's Report:
Peter reported that the leadership crisis at the tail end of last
year has been partly solved, with the recruitment of a new scout
leader, Steve Outtridge. Steve is being assisted by other leaders
and helpers and is doing a great job. Peter introduced the concept
of 'rolling leadership' in an attempt to get more parents to help
out or become warranted leaders and to avoid a crisis every time
a leader steps down. The general idea is for as many parents to
help as much as possible, so not to depend on 'the few', meaning
that no one was stuck or made to stay under threat of closing a
section down.
ii. Chairman's Report:
Gordon reported that the leaders had done a fantastic job through
the year and that there would be no scouting without them. He was
also pleased to announce that the group was overall winner of the
district Swimming Gala, and that Peter has been recently been presented
with his 'Wood Badge', which means that he has achieved the pinnacle
of his Scout leadership training.
iii. Treasurer's Report:
Bob reported that the group was financially sound, although it has
spent a lot on renewing and updating equipment and refurbishing
the 'Den'. Group accounts were available for any interested party
to look at or take away.
Standing Order forms were passed around for the parents to take
home, which if used would remove the burden of collecting money
from the leaders. It is not compulsory to pay by standing order,
but would help the administration.
It was also proposed to increase the subscriptions for all sections
to a uniform £22 per person per term, which still represents
outstanding value. This motion was carried with no objections.
7. Nomination and Election of Officers:
Chairman. Gordon Reed indicated that he was willing to carry on
and there were no other nominations. Motion was carried to re-elect
Gordon as Chairman.
Secretary. Steve Banks indicated that he was willing to carry on
and there were no other nominations. Motion was carried to re-elect
Steve as Secretary.
Treasurer. Bob Humphrey indicated that he was willing to carry
on and there were no other nominations. Motion was carried to re-elect
Bob as Treasurer.
8. Nomination and Election of Members of Executive Committee:
i. Nominated members (nominated by GSL)
All elected members present appeared happy to stand for another
year and no one expressed an interest in standing down.
ii. Elected members
Due to children moving up through the group, there was a vacancy
on the executive for a parent representative from the Wesley beavers.
No one came forward at the meeting, although it is understood that
someone has subsequently volunteered.
9. Appointment of Auditor.
Kevin Fleming, a qualified Auditor, is known to and recommended
by the Treasurer to be the auditor for the coming year. There were
no other nominations and the motion was carried to elect Kevin Fleming
as auditor.
10. Any Other Business.
There was no other business and the meeting was closed.
The AGM was followed by a series of comedy sketches from all sections,
and then an outdoor 'Family Funtime' featuring an exhibition in
the 'Den', Penalty shootouts, Gladiator duelling, Bouncy fun run,
water pistol 'tin can alley' and a bar-b-que.
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