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These minutes will remain in Draft form until ratified at the 2005
AGM!
3rd Upminster Scout Group,
Minutes of the Annual General Meeting, 2nd July 2004
1. Welcome.
Adam Woodgate made the AGM opening speech and congratulated everyone
on an ultimately successful year.
2. There were no apologies for absence.
3. The current officers were introduced as:
Chairman - Gordon Reed
Secretary - Steve Banks
Treasurer - Bob Humphrey
4. The minutes of the previous AGM were agreed to be a correct
representation.
5. There were no matters arising not covered by other agenda items.
6. The Group Executive Committee Report:
i. Group Scout Leader's Report:
(presented by Adam in Peter's absence)
It has been a difficult year as always with respect to the number
of Leaders the group has available. The Scout troop is working with
one leader, assisted by parents. Liz is putting in a brave performance
at Trinity Beavers but her two assistants June and June were standing
down. Trinity Cubs are doing very well, and Wesley Beavers have
new leaders and are going a great job.
ii. Chairman's Report:
Gordon echoed Adam's points and reported that the leaders had done
a fantastic job through the year and that there would be no scouting
without them. Anyone able to help in any way, shape or form please
step forward as any little help is appreciated.
He was sure that everyone would agree that Scouting is a positive
thing and contributes enormously to the upbringing and education
of their children, and passed his thanks to everyone involved, past,
present and future.
iii. Treasurer's Report:
Bob reported that the group was financially solid, with nothing
exciting to report. The auditor has had to stand down so we are
looking for a new auditor this year.
A proposal to increase all subs to £26 / term was proposed,
seconded and carried.,
Standing Order forms are available, which if used would remove
the burden of collecting money from the leaders. It is not compulsory
to pay by standing order, but helps the administration. Some parents
are paying this way currently, but not as many as we would like.
Some banks have reported problems processing a tri-annual payment
- if so, you may adjust the form to pay monthly or quarterly as
required.
Gift Aid forms should be given to all parents upon joining the
group - if you are UK taxpayers then please fill one in to allow
the Group to get 'free money' from the government. Forms are available
upon request.
7. Nomination and Election of Officers:
Chairman. Gordon Reed indicated that he was willing to carry on
and there were no other nominations. Motion was carried to re-elect
Gordon as Chairman.
Secretary. Steve Banks indicated that he was unable to carry on
and there were no other nominations. Position was left vacant (subsequently
filled by Phil Taylor)
Treasurer. Bob Humphrey indicated that he was willing to carry
on and there were no other nominations. Motion was carried to re-elect
Bob as Treasurer.
8. Nomination and Election of Members of Executive Committee:
The exec is planned to meet three times a year, with further sub-committees
as required.
i. Nominated members (nominated by GSL)
All elected members present appeared happy to stand for another
year and no one expressed an interest in standing down.
ii. Elected members
Glenys Scott was elected as parent representative. Mo Chang and
Paul Chapman remain on the exec as parent reps.
9. Appointment of Auditor.
The post of auditor is currently vacant.
10. Any Other Business.
There was no other business and the meeting was closed.
The AGM was followed by a series of comedy sketches from all sections,
and then an outdoor 'Family Funtime' featuring an exhibition in
the 'Den', Penalty shootouts, Gladiator duelling, Bouncy fun run
and a bar-b-que.
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