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3rd Upminster Scout Group,
Minutes of the Annual General Meeting, 11th July 2005
1. Welcome.
Gordon Reed made the AGM opening speech and prayer.
2. There were no apologies for absence.
3. The current officers were introduced as:
Chairman - Gordon Reed
Secretary - Phil Taylor
Treasurer - Bob Humphrey
4. The minutes of the previous AGM were posted for review.
5. There were no matters arising not covered by other agenda items.
6. The Group Executive Committee Report was published/circulated
for:
i. Group Scout Leader's Report: from Peter Ager
ii. Chairman's Report: from Gordon Reed
iii. Treasurer's Report:
Bob reported that the group was financially solid, with nothing
exciting to report.
A proposal to increase all subs to £29 / term was proposed,
seconded and carried.
Standing Order forms are available, which if used would remove
the burden of collecting money from the leaders. It is not compulsory
to pay by standing order, but helps the administration. Some parents
are paying this way currently, but not as many as we would like.
Some banks have reported problems processing a tri-annual payment
- if so, you may adjust the form to pay monthly or quarterly as
required.
Gift Aid forms should be given to all parents upon joining the
group - if you are UK taxpayers then please fill one in to allow
the Group to get 'free money' from the government. Forms are available
upon request.
7. Nomination and Election of Officers:
Chairman. Gordon Reed indicated that he was willing to carry on
and there were no other nominations. Motion was carried to re-elect
Gordon as Chairman.
Secretary. Phil Taylor indicated that he was willing to carry on
and there were no other nominations. Motion was carried to re-elect
Phil Taylor as Secretary.
Treasurer. Bob Humphrey indicated that he was willing to carry
on and there were no other nominations. Motion was carried to re-elect
Bob as Treasurer.
8. Nomination and Election of Members of Executive Committee: Completed
outside of the AGM.
9. Appointment of Auditor.
The post of auditor will be agreed by the Executive.
10. Any Other Business.
A new set of rules is to be introduced. These were summarised by
the Secretary, and subsequently published for any comment. No comments
were made. The rules included the fact that the Scout Movement must
move towards co-ed entry, and that this is likely to be introduced
over the next year.
Internet Availability. Rules and guidelines were distributed for
comment. Use will be for all Scouts with Supervision at all times.
Accepted unanimously.
There was no other business and the meeting was closed.
The AGM was followed by a series of comedy sketches from all sections,
and then an outdoor 'Family Funtime' and food (prepared by Nic Gunyon
- for which we extend our gratitude).
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